Configuring your chart of accounts

The chart of accounts is the backbone of your SynkriaOps tenant. As soon as your tenant is created, 745 SYSCOHADA revised 2019 accounts are generated automatically, organized into 9 classes, bilingual French/English. You don’t need to create these accounts manually — they’re available from day one.

This guide explains how to navigate the chart, customize it for your specific business, and manage accounts over time.

Structure of the 9 SYSCOHADA classes

The SYSCOHADA revised 2019 chart of accounts is organized into 9 numbered classes. Understanding this structure will help you instantly locate any account.

Class	Name	Typical accounts
Class 1	Permanent capital	101000 Share capital, 121000 Retained earnings, 161000 Borrowings
Class 2	Fixed assets	211000 Land, 221000 Buildings, 241000 Equipment
Class 3	Inventories	311000 Merchandise, 321000 Raw materials
Class 4	Counterparties	401xxx Suppliers, 411xxx Customers, 421xxx Employees
Class 5	Treasury	521xxx Banks, 571xxx Cash
Class 6	Ordinary activity expenses	601000 Merchandise purchases, 621000 Transport, 661000 Interest
Class 7	Ordinary activity income	701000 Merchandise sales, 764000 Financial income
Class 8	Extraordinary income/expenses	821000 HAO income, 831000 HAO expenses
Class 9	Management accounting	901000 to 999000 — analytical by axis

Tip

Class 4 accounts are the most frequently used in day-to-day operations. Customer sub-accounts (411xxx) and supplier sub-accounts (401xxx) are created automatically when creating a counterparty.

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Navigating the chart of accounts

Accessing the chart

From the sidebar, click Accounting → Chart of accounts.

You’ll see a paginated list of all accounts in the tenant, sorted by number in ascending order by default.

Searching for an account

The search bar at the top of the list accepts two types of queries:

• By number: type 521 to display all bank accounts, or 411001 to display exactly account 411001.
• By label (French or English): type supplier or fournisseur to find all supplier-related accounts.

Search is instant and works across French and English labels simultaneously — useful if your team is bilingual.

Filtering by class

The class selector at the top left lets you display only accounts from a given class. Select Class 5 to see all your treasury accounts, for example.

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Creating a custom sub-account

The pre-created SYSCOHADA chart covers generic accounts. Your business may need specific sub-accounts — for example, a separate customer account for each major client, or a dedicated bank account for a subsidiary.

Concrete example: you want to create account 411025 for your client “MINFI – Directorate of Financial Resources and Materials”.

1. Go to Accounting → Chart of accounts.

2. Click the “New account” button at the top right.

3. Enter the account number: 411025 — The number must follow the SYSCOHADA hierarchy (the first 3 digits indicate the parent heading).

4. Enter the French label: MINFI – DRFM and the English label: MINFI – DRFM (identical if no relevant translation).

5. Select the type: Counterparty - Customer (class 41).

6. Click “Create account”.

The new account is immediately available in accounting voucher entry forms.

Note

For recurring clients and suppliers, prefer creation via Counterparties & products → New counterparty — the sub-account (411xxx or 401xxx) is then created automatically in the chart of accounts at the same time as the counterparty record.

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Deactivating an unused account

If an account is not useful to you (for example, an inventory account when you’re a service provider), you can deactivate it so it no longer appears in entry dropdowns.

1. Find the account in the chart of accounts (search by number or label).

2. Click the three dots (⋯) to the right of the account row.

3. Select “Deactivate”.

4. Confirm the deactivation.

The account disappears from entry dropdowns, but remains visible in the chart with an “Inactive” badge. It can be reactivated at any time.

Caution

It is impossible to deactivate an account that has entries recorded in the current or any prior fiscal year. SynkriaOps will block the operation with an explicit message. Never delete an account that has been used — audit trail integrity depends on the permanence of accounting references.

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Special CEMAC accounts to know

Some accounts have particular significance in the CEMAC/OHADA context and are used automatically by SynkriaOps in certain operations.

Account	Label	Used by
44310	VAT collected on sales	Customer invoicing — automatically posted when VAT is active
44320	Deductible VAT on purchases	Supplier invoices — deductible per settings
44330	VAT to regularize (balance payable)	Monthly or quarterly VAT calculation
101000	Share capital	Manual entry during incorporation
120000	Net income for the year	Automatically populated during fiscal year closing
130000	Income pending allocation	Used during accounting carry-forward
185000	Firm liaison account	Multi-tenant cabinet mode — inter-tenant operations

Tip

VAT accounts (443xx) are configured automatically based on the tenant’s country. For Cameroon, the default rate is 19.25%. To modify this rate or add a reduced rate, see Configuring VAT rates.

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Managing collective accounts

Collective accounts (411000 for all customers, 401000 for all suppliers) must never receive direct entries — all entries must go through their individual sub-accounts (411001, 411002…).

SynkriaOps automatically blocks entry on a collective account if sub-accounts exist. This is a SYSCOHADA protection: the subsidiary ledger and the general ledger must be consistent.

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Importing a custom chart of accounts

If you’re migrating from another software and already have a custom chart of accounts, you can import it via Accounting → Chart of accounts → Import. The expected file is an Excel spreadsheet (.xlsx) with the columns: Number, French label, English label, Type.

Before import, SynkriaOps verifies number consistency with the SYSCOHADA nomenclature and flags conflicts with existing accounts.

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What’s next?

• Customizing accounting journals →
• Creating an accounting voucher →
• Managing counterparties →
• Closing a fiscal year →