Customizing accounting journals

Accounting journals are the registers in which all your accounting vouchers are recorded. Each voucher belongs to a single journal. SynkriaOps automatically creates the 5 standard journals at tenant creation — you can then customize them and add more.

Automatically created journals

At tenant creation, the following journals are available without any configuration:

Code	Label	Purpose
`VTE`	Sales	All sales to customers: invoices, customer credit notes
`ACH`	Purchases	All supplier invoices and expense reports
`BNQ`	Bank	Movements on the main bank account
`OD`	Miscellaneous operations	Adjustment entries, various journal entries, provisions, payroll
`AN`	Opening entries	Carry-forwards of prior fiscal year balances only

Navigating journals

To view and manage your journals, go to Settings → Accounting journals.

You’ll see a list of all your journals with, for each: the code, label, number of recorded vouchers and status (active/inactive).

You can also access journals from Accounting → Journals, which shows the same journals along with the list of vouchers per journal.

Adding a second bank journal

The most common situation is adding a second bank journal when you manage multiple bank accounts or separate Mobile Money accounts.

Examples:

BNQ for the current account at BICEC
BNQ2 for the account at SCB (Standard Chartered Bank)
MMT for the MTN Mobile Money account
MOM for the Orange Money account

Go to Settings → Accounting journals.
Click “New journal”.
Fill in:
- Code: BNQ2 (2 to 5 characters, uppercase, unique in the tenant)
- Label: SCB Bank or MTN Mobile Money
- Type: Treasury / Bank
Click “Create”.

The new journal is immediately available in accounting voucher entry forms and in bank statement import.

Modifying a journal code or label

In Settings → Accounting journals, click the three dots (⋯) to the right of the journal.
Select “Edit”.
Modify the code or label as needed.
Click “Save”.

Deleting an empty journal

A journal can only be deleted if it contains no entries — neither in the current year nor in prior years.

In Settings → Accounting journals, verify that the voucher counter is 0 for the relevant journal.
Click the three dots (⋯) to the right of the journal.
Select “Delete”.
Confirm the deletion.

If the journal contains vouchers, the “Delete” button is greyed out and a message indicates the number of existing vouchers. In that case, deactivate the journal rather than deleting it.

Deactivating a journal (without deleting it)

If you no longer use a journal but it contains historical data, deactivate it rather than deleting it:

Click the three dots (⋯) to the right of the journal. 2. Select “Deactivate”.

The journal no longer appears in entry dropdowns, but its vouchers remain viewable in the general ledger and financial statements.

Understanding voucher numbering

Each accounting voucher automatically receives a number in the format:

[JOURNAL_CODE]-[YEAR]-[SEQUENTIAL_NUMBER]