Viewing the general ledger

The general ledger is the reference register of your accounting. For each SYSCOHADA account (411001 customer, 521001 bank, 601000 purchases…), it displays all entries in chronological order, with the running cumulative balance after each movement. It is the essential tool for tracing the origin of a discrepancy or justifying a balance down to the last franc.

Accessing the general ledger

From the navigation bar: Accounting → General Ledger.

On opening, SynkriaOps displays the general ledger for the first account in your chart of accounts for the current fiscal year. You can immediately refine the display using the filters.

Available filters

Filter	Available values	Typical use
Account	Number or label (e.g. 411001, Trade receivables)	Zoom into a specific third party or expense account
Fiscal year	List of open and closed fiscal years	Compare year N vs. year N-1
Period start	Date in DD/MM/YYYY format	Isolate a month or quarter
Period end	Date in DD/MM/YYYY format	Same
Journal	ACH, VTE, BQ, OD, AN…	View only year-end adjustment entries

Tip

To verify a third-party account, search directly for the sub-account number (411001 for customer SARL ABC) rather than the root account (411). The sub-account gives line-by-line detail per customer.

Reading a general ledger line

Each line corresponds to one accounting entry (debit or credit on this account):

Column	Meaning
Date	Entry date (document date, not input date)
Description	Description of the transaction (e.g. Invoice FAC-2026-0042 SARL ABC)
Document reference	Source document number (clickable → opens the document)
Debit	Amount debited to this account in XAF
Credit	Amount credited to this account in XAF
Running balance	Cumulative balance after this entry (positive = debit balance, negative = credit balance)

The final balance shown at the bottom of the table is the account balance at the period end date of your filter. This figure must match the balance shown in the trial balance for the same account and period.

Practical examples

Tracing a discrepancy on customer SARL ABC (411001)

Your customer SARL ABC disputes an invoice. You filter:

• Account: 411001
• Period start: 01/01/2026
• Period end: 31/03/2026

The ledger shows:

Date	Description	Reference	Debit	Credit	Running balance
05/01/2026	Invoice FAC-2026-0001	FAC-2026-0001	590,000	—	590,000
20/01/2026	Cheque payment	BQ-2026-0012	—	590,000	0
14/02/2026	Invoice FAC-2026-0018	FAC-2026-0018	1,180,000	—	1,180,000
01/03/2026	Advance transfer	BQ-2026-0041	—	300,000	880,000

Final balance: 880,000 XAF debit — SARL ABC still owes you 880,000 XAF. You can click FAC-2026-0018 to open the document and verify the details.

Reconciling bank account 521001 with your bank statement

Filter account 521001 for January 2026. Each line corresponds to an accounted banking transaction. The sum of debits minus the sum of credits should match the movements on your bank statement for the same period. A discrepancy indicates a missing entry or an incorrect amount.

Caution

If the balance of your account 521001 differs from your actual bank statement, first check whether transactions have been imported but not yet posted (DRAFT status). Draft transactions do not appear in the official general ledger.

Analytical general ledger

If you use analytical codes (cost centres, projects), you can filter the general ledger by analytical code to see only the entries linked to that centre. This filter adds to the standard filters (account, period, journal).

Example: filtering all expenses (6xxxxx) linked to analytical code PROJ-BUILDING-2026 gives you the complete analytical cost for the project.

Exporting the general ledger

Excel

1. Apply your filters (account, period, journal). 2. Click Export → Excel in the top right. 3. An .xlsx file is downloaded with all visible columns plus the running balance. 4. Open it in Excel or LibreOffice Calc for further analysis.

PDF

1. Apply your filters. 2. Click Export → PDF. 3. A formatted PDF (company header, period, account) is generated and downloaded. 4. This PDF can be sent directly to an auditor or your accountant.

Common errors

Error	Likely cause	Solution
General ledger is empty for an account	No entries on this account in the filtered period	Check the period filter or look at a previous fiscal year
Final balance differs from trial balance	Different period filter between the two views	Use the same end date in both screens
An entry is missing	The document is in DRAFT status	Post the document for it to appear
Document reference not clickable	Document deleted or from an old closed fiscal year	Access the document from the accounting documents history

What’s next?

• Viewing the trial balance — Summary view of all accounts to check the overall balance.
• Matching third-party accounts — Match debits and credits in your 411/401 accounts to identify unpaid items.
• Exporting the FEC — Full regulatory export of all entries for tax audit or external review.