Setting up a bank account

By the end of this page, you will know how to declare each of the company’s treasury accounts: bank account, cash register or Mobile Money wallet. This is the prerequisite for any transaction, whether entered by hand or imported from a statement. Each account is declared only once.

Prerequisites

• The Administrator, CFO or Accountant role.
• The account details: account number (or the wallet’s phone number), and for a bank, the IBAN and SWIFT code if they exist.
• To carry over an existing balance: the account balance and its date.

What SynkriaOps creates for you

You do not create any accounting account or journal by hand. When you save, SynkriaOps generates:

Item	Bank	Cash	Mobile Money
Treasury account	521xxx	571xxx	552xxx
Pending account	471xxx	471xxx	471xxx
Dedicated journal	BQ1, BQ2…	CA1, CA2…	MM1, MM2…

The number follows the last existing account with the same root. The pending account receives transactions whose third party is not yet identified. Each treasury account therefore has its own journal, as SYSCOHADA requires.

Wallet created before 9 November 2026

The revised SYSCOHADA chart files electronic money held on a mobile phone under account 552. Until 9 November 2026, SynkriaOps created a wallet’s account as 551xxx (fuel card). These accounts keep their number: an account number never changes afterwards, so that exports you already filed stay identical. The balance sheet is not affected, because 551 and 552 sit on the same line. If your accountant wants to reclassify the balance, they post an account-to-account transfer entry to a 552 account, on the date of their choice.

Adding an account

1. Open Settings → Bank accounts. The Bank connections page lists your active accounts.

2. Click Add an account. The New treasury account window opens.

3. Account type: Bank (standard bank account), Cash (cash, petty cash) or Mobile Money (Orange Money, MTN MoMo…).

4. Name: the name shown throughout the application, for example Afriland First Bank, Main cash or Orange Money shop.

5. Account number: the bank account number, or the wallet’s phone number for a Mobile Money account. This field is required, including for a cash register (enter an internal reference, for example CASH-01).

6. For a bank only: SWIFT / BIC and IBAN (optional). Spaces and hyphens are removed and letters are converted to upper case when you save.

7. Initial balance and Initial balance date (optional): fill them in if the account already holds money when you start using it in SynkriaOps.

8. Check the Configuration preview: it shows the accounting account, the pending account and the journal that will be created.

9. Click Create account.

The Create account button stays greyed out until the name and account number are filled in.

Each treasury account with its class 5 account and its journal.

Carrying over an existing balance

If you enter an initial balance, SynkriaOps records a posted Solde d’ouverture (opening balance) entry in the account’s journal, on the date you entered (or today’s date if none):

Initial balance	Debit	Credit
Positive	Treasury account (5xxxxx)	Pending account (471xxx)
Negative	Pending account (471xxx)	Treasury account (5xxxxx)

Caution

This entry leaves the amount on the 471xxx pending account. Remember to clear it to the correct account (capital, retained earnings, shareholder current account…) with a miscellaneous entry. If you are taking over an entire existing set of books, use the historical accounting data import instead and leave the initial balance at zero, so that the balance is not counted twice.

Editing or disabling an account

Each account’s menu, on the Bank connections page, offers:

• Edit linked account: replace the automatically created class 5 account with another class 5 account from your chart, for example to keep an existing numbering;
• Disable: restricted to the Administrator and CFO roles. The account disappears from entry and import lists; its transactions and entries are kept.

Fixing common errors

Message or situation	Cause	Solution
Create account button greyed out	Name or account number missing	Fill in both required fields
IBAN refused	The IBAN contains characters other than letters and digits (dot, slash…)	Copy the IBAN from your bank details, without punctuation
SWIFT code refused	The code does not have 8 or 11 characters	Check the code with your bank
The account does not appear in entry or import	Account disabled	Check the Active accounts list

Next step

Your account is ready. You can now:

• Create a manual transaction →
• Import a bank statement →
• Import a Mobile Money statement →