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Migrating history from the FEC

The accounting entries file (FEC, fichier des écritures comptables) is a standardised export: every entry line appears with its journal, account, subsidiary account and matching, in columns with fixed names. It is the safest source for a migration. By the end of this page, you will know how to migrate it into SynkriaOps and check that nothing was lost along the way.

What the FEC brings over

Section titled “What the FEC brings over”
ItemMigrated
Entry detailYes
JournalsYes
MatchingYes
Third-party accountsYes

Because the columns have standard names, the Columns step almost always needs no action.

Preparing the export

Section titled “Preparing the export”
  • Generate the FEC for one complete fiscal year in your previous software.
  • Keep the file as it is, in .txt or .csv: do not open it in Excel before uploading, Excel can change dates and amounts.
  • 50 MB at most.

Migrating the FEC

Section titled “Migrating the FEC”

  1. Open Settings → Opening balance import, click New migration and enter the fiscal year.

  2. At the Source step, choose Accounting entries file (FEC), upload the file and click Read the file.

  3. Check the reading: lines read, checked totals, lines set aside.

  4. Accounts: map each account in the file to the SYSCOHADA chart, or create customers and suppliers as third parties.

  5. Journals: designate the journal that carries the opening balances.

  6. Checks, Reconstruction, then Launch the import.

Checking the result

Section titled “Checking the result”
  • The Result for the year shown at the Checks step equals your financial statements’ result.
  • Balance by journal is compliant for every journal.
  • In Reconciliations, the number of unbalanced matches is zero; otherwise the lines concerned remain to be matched.
  • After the import, SynkriaOps’s trial balance and the old one give the same balances.

Common problems

Section titled “Common problems”
FindingLikely causeSolution
”This file type does not match the chosen source”File saved in another formatUpload the original .txt or .csv
Wrong dates or amountsFile opened and saved again in ExcelExport the FEC again from the previous software
Unbalanced matches reportedIncomplete matching in the previous softwareMatch the remaining lines after the import

Further reading

Section titled “Further reading”