Taking over an existing fixed asset base

When you start using SynkriaOps with a company that is already trading, your fixed assets already exist and part of their value has already been depreciated. By the end of this page, you will know how to import them in one go, with their prior depreciation, and check that the register matches the general ledger.

Before you start

• The opening balances are in the accounts: accounts 2x and 28x must carry the gross value and accumulated depreciation of your assets, through the opening entries (à-nouveaux) or the historical accounting data import.
• Each asset account you will mention exists in your chart of accounts, in class 2, and is not a summary account.
• The takeover fiscal year is open.
• The Administrator, CFO or Accountant role.

The import records no entry

Importing an asset creates its record and depreciation schedule, without an acquisition entry: the value is already in the general ledger through the opening entries. Before any depreciation, SynkriaOps checks that the asset account carries a balance covering the gross value of the assets attached to it.

Importing the file

1. Open Assets → Fixed assets, Import tab, then click Start import. The Import fixed assets window opens.

2. Download template: click SynkriaOps Excel template and fill in one row per asset.

3. Recovery fiscal year: choose the fiscal year from which SynkriaOps takes over the depreciation.

4. Import your file: select the completed CSV or XLSX file.

5. Click Validate without importing. SynkriaOps checks each row and shows the number of valid rows and errors, row by row.

6. Correct the file if needed and run the validation again, until the message “All records are ready to import.”

7. Click Confirm import.

Template columns

Column	Required	Content
designation	Yes	Name of the asset
categorie	Yes	Code of a category in your depreciation tables
compte_immo	Yes	Class 2 account number, for example 2441
valeur_brute	Yes	Acquisition value excluding recoverable taxes
date_acquisition	Yes	In YYYY-MM-DD format
date_mise_en_service	Yes	In YYYY-MM-DD format; starting point of depreciation
methode_eco	Yes	LINEAIRE (straight-line), DEGRESSIF (declining-balance) or AUCUN (non-depreciable)
duree_eco_mois	Yes	Total depreciation period in months, for example 60
amortissement_anterieur_eco	No	Depreciation already recorded before the takeover fiscal year
methode_fisc, duree_fisc_mois, amortissement_anterieur_fisc	No	Tax track, if it differs
reference, site, departement, service, bureau, emplacement, marque, serial number…	No	Identification and location of the asset

Prior depreciation

SynkriaOps calculates the full schedule from the date put into service, then keeps only the periods that follow the prior depreciation you declared. Use the cumulative total from your former depreciation table, calculated with the same method and duration: a different amount shifts the schedule and will show in the reconciliation.

Checking after the import

1. Open the Reconciliation tab, choose the takeover fiscal year and click Refresh.

2. Each account shows the register’s gross value and depreciation against those of the general ledger. Aim for the Reconciliation balanced status.

3. If an asset is listed as “to record”, its account does not carry a sufficient balance in the general ledger: check your opening entries before generating depreciation.

Reconciliation is covered in detail in Reconciliation, export and financial statements.

Records “To complete”

A historical accounting data import can create records with the To complete status, from the fixed asset accounts of the imported general ledger. These records have no depreciation schedule and generate no depreciation. Open each one, click Complete and fill in the date put into service, the method and the duration.

Frequent errors

Message	Cause	Solution
Required columns missing	Template modified or old file	Start again from the SynkriaOps Excel template
categorie invalide	Code missing from your depreciation tables	Use a code from the list given in the message
date_… doit être YYYY-MM-DD	Date in DD/MM/YYYY format	Enter 2024-03-31
compte_immo "…" introuvable	Account missing from the chart of accounts	Create the account, then run the validation again
compte_immo "…" hors classe 2	Account from another class	Use the asset’s class 2 account
compte_immo "…" est un compte de regroupement	Higher-level account, for example 24	Use a sub-account, for example 2441

See also

• Historical accounting data import →
• Depreciation schedules & charges →
• Reconciliation, export and financial statements →